There’s a general assumption that planning an event is no big deal. If you think it’s easy, then perhaps, you’re doing it wrong. Every perfect occasion is a result of sleepless nights and endless planning. The struggle of planning an event is higher than anything.
You have so many things to look after – caterers, location, photographer, music, décor, and so much more. Now you know why people end up hiring an event planner! Everyone wants to plan a perfect event that stands out and becomes the talk of the town. It may sound challenging but not impossible.
The crucial step is to look out for people who are providing the best services. To help you out, here are some tips for choosing the best services for your events.
Look for References
Planning is very chaotic, and you know what is more challenging? Looking for reliable services so that you don’t end up making calls at the last moment. Asking your friends, family, colleagues can help you get some decent services. You can ask about catering companies, photographers, DJs, etc.
Do you know what the best part is? All these people are unlikely to lie to you since there’s no personal gain, helping you find the best services. Moreover, you can also ask about their bad experiences with companies, so that you can eliminate those from your list. Don’t forget to give your friend’s reference there. It is excellent for building stronger connections.
Search Beyond Google
Despite the availability of exceptional digital platforms, there are still some companies, vendors, caterers, who have poor representation of their company on their websites. However, in reality, they are known for their best services. Hence, it is unfair to judge them for their digital presence.
Thus, move beyond Google and reach out to them in person. All of them are operating in offices, and you can call and book yourself an appointment. However, time doesn’t allow you to go to every company. Thus, you can make calls to know about their services in a nutshell. Once you have shortlisted vendors, head out and pay a visit to them.
Ask for Past Work
For planning an event, there’s not one or two things you’re looking for, but a million things. Since you want the best for your event, it’s vital to check the company’s past work, to get an idea of what services are being offered.
The digital world has made things easy, you can ask for pictures of their work, and it would just take some time to go through it. For instance, – you can ask the photographer to send in their work and the vendors to send pictures of their décor.
Judging by pictures can be misleading too, but there’s no other option if you’re short on time. However, for services like photography checking out portfolios is more than enough to choose the best one.
Take a Dig at Social Media
The race of grabbing more and more customers has encouraged every company to have a social presence. If you talk about vendors, they’re busy uploading pictures of their décor, and makeup artists are uploading photos of their brides while caterers continue to upload some tempting images of food.
Thus, you shouldn’t have second thoughts for searching vendors, photographers, designers, on social media. You can take a dig at their page, check out pictures of their work to have an idea. Indeed, this can be a help on your journey of choosing the best services. Alongside, you also come across reviews, getting to know what customers have to say about their work.
Moreover, the groups on social media are another guide to choosing some of the best services. All you have to do is make a post asking about any assistance, and many people would come up suggesting companies. Isn’t that great?
A Mini Food Tasting Session
Haven’t you heard people saying, ‘I’m here for the food’? After all, the best part of every event is food. Unsurprisingly, you can’t judge how the food is like by pictures or asking for references. It’s impossible to decide what’s the best dish until you taste it.
So how about you shortlist a couple of vendors and head over for food tasting? You can easily judge who’s offering delicious food without sacrificing hygiene and quality. Many people find this time consuming but choosing the best services isn’t a piece of cake after all. Food tasting, site visits, these small extra efforts ensure you have chosen one of the best services for your events.
Conduct Site Visits
Considering ‘perfection is the key,’ you need to plan ahead of time. Rather than getting fooled by edited pictures, you need to go and pay a visit. Vendors, companies, salons, designers, are welcoming you for site visits with open doors. All you have to do is tell them beforehand about when you plan to come.
You can head over salons to see how the bridal or party makeup looks in real life, and you can head over to boutiques and designers to have a look at dresses. Moreover, for décor, you have an option to visit the event and see the vendor’s work. Looking at things in person is a lot more different than pictures, enabling you to see things correctly. So, if you have time, then don’t forget to make some site visits.
Analyze Your Budget
Knowing the budget in advance helps make wiser decisions. It allows you to prepare an outline of how much you can spend on what services. Thus, eliminating the risk of overspending. However, looking for the best services in a small budget is very challenging. If you don’t want sacrifices on quality, then you need to have a competent budget since all the services depend on how much you’re willing to spend.
Planning your events requires a lot of hard work and guess what needs more? Looking for the best services. There are so many people offering a wide range of services. If you see, there are hundreds of photographers, caterers, decorators, making it extremely difficult to select the best one. You can have a look at the tips mentioned above to choose the best services for your events.