There are several things, which you need to consider when you are taking the document storage service. In this article, we will come to know a couple of the things to help you choose a reputable and efficient document storage service provider.
You are taking the services to keep those documents safe, which you do not use in your office on a daily basis. These documents are valuable for you and that is whyyou need to make sure that your service provider has an efficient fire suppression system. You can ask them to check the kind of fire suppression system they have installed. The bare minimum fire control system is with water sprinklers. If you want to go for higher level of protection, then you can opt for a facility where fire suppression system releases certain gases to stop the fire. This will also rule out the possibility of water damage your records.
The location where your documents are stored plays an important role. For example if heavy winds and storms are common in a specific area, then your service provider requires a building with to with stand heavy rain and wind. Places where earthquakes are common, you are supposed to choose a building where there is a certain level of protection against earthquake.
Security of the location
What kind of security system your service provider is providing on location where your documents are stored. They are supposed to install a fire alarm system as well as camera to keep a strict vigil in and outside of the building. Nobody is supposed to allowed to go inside without a pass card and 24 hours guard duty is required. All the employees of the agency are supposed to go through a background check before hiring them. This will ensure that security of your valuable documents is not compromised at any stage.
Suppose you are in need of your document box on an urgent basis. In this situation,your service provider needs to give you 24×7 access to your documents. If you need your documents 12 at night, then they are supposed to provide you.
When you are choosing a document storage firm, cost is also an important factor. Check what they are charging on document box basis and what their retrieval fee is. In case you do not want to continue with their services what are the charges you have to pay. These are simple things, which you need to know in advance to avoid further complications.